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Project Management Features of Microsoft Outlook

August 14 @ 1:00 pm - 2:00 pm CDT


This webinar instruction helps project professionals launch, track, and manage projects with crystal clear deadlines and built-in checkpoints. The instruction highlights little used but powerful Microsoft Outlook features and documents the benefits of efficiently using them to keep projects moving forward to successful conclusions. By implementing the techniques, your project team will be better equipped for the challenges of the ‘do more with less’ business environment of the 21st century. This instruction makes you efficient, effective and puts you in an elite circle of project managers.

A Key component of Project Management in Microsoft Outlook is learning about the Tasks Folder and how it relates to the Calendar and the Inbox.
With the task assignment feature in the Tasks folder, project managers can receive up-to-date information on the status of assigned tasks from each team member. Every team member will benefit professionally as they learn how to:

Use the tasks folder to organize complex work requests
Record and remember all assignments and deadlines
Prioritize delegated tasks and projects
Create new folders for a plethora of projects
Capture all details of every project
Customize column headings in Task folders enabling the user to view project-relevant information
Tailor reminder windows with REAL information
Identify the differences between the To-Do List, Tasks, and the To-Do Bar
Take advantage of the Assign Tasks feature
Record details and time spent on each assignment
Use the Tasks folder and the Calendar in tandem to plot mid-assignment checkpoints
Use Inbox features to help classify and sort project communications
Set up Quick Steps to speed up communication
Use Rules to automatically route project information
Take advantage of the Dictate feature in Outlook

Management guru, Tom Peters, asked, “How does a major project get to be a year late?” Then he answered his own question: “One day at a time.”

Getting team members on the same wavelength, channelling their energy, and keeping them on track to finish on time takes meticulous planning and execution. In the planning and execution phase of projects, Microsoft Outlook is a valid and valuable tool. There is no need to purchase additional, expensive project management software.

Sign your project team up for this session and they will be able to keep their projects moving down the tracks at a steady speed and finish by the deadline.

This session teaches the secrets of making Outlook a tool for exponential productivity on a personal level as well as on a project team level. When the principles are implemented, you and your unit will gain company-wide recognition for completing projects on time.

Completing projects by the required deadline is a challenge for most project managers. The deadline is often put in jeopardy at the very beginning of the assignment because you are spinning your wheels getting the project organized and assignments made to the right team member. This is like throwing money down the drain.

In contrast, you can put money in your pocket if you learn to use the project management features of Microsoft Outlook to their fullest extent.

A smart user of Microsoft Outlook knows it can be used almost like a programming language: if you know what you want to do in Outlook, you can probably find a way to make it respond and do exactly that.

In addition to the Assign Tasks feature, in this webinar you will learn how to customize the Tasks Folder for prioritizing and productivity, overcoming hurdles that delay the completion of tasks and projects while creating a methodical way to meet deadlines.

Project Managers

Karla Brandau is a leading authority on personal and team productivity in the workplace. She specializes in combining the power of time management with technology, especially using Microsoft Outlook as a tool to help individuals “get it all done” in less time.She is the CEO of Workplace Power Institute (www.workplacepowerinstitute.com) and has educated managers with her proven time management and Microsoft Outlook productivity systems in companies such as Motorola, Coca-Cola Enterprises, Panasonic, and BYD America. Over 85% of the organizations who hire Karla, invite her back for repeat engagements.She has a degree in education and is a Certified Speaking Professional, an earned designation given by National Speakers Association. Karla’s time management with Microsoft Outlook workbook, “Have More Day at the End of Your Day”, is a valuable guide for anyone wanting to know how to use the power of technology to leave work on time.”The Gift: Discretionary Effort” is her forthcoming book. It teaches leaders how to manager for greater discretionary effort for employees. She is also the author of “Wake Up The Winner Inside” and “101 Time Management Tips for Busy Professionals.” She writes a monthly informational newsletter, maintains a blog (www.FromtheDeskofKarlaBrandau.com), and has authored many articles for digital information sites and magazine.As she speaks for top corporations and associations worldwide, people use “high-content,” “high-energy” and “highly professional” to describe this experienced industry veteran.


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August 14
1:00 pm - 2:00 pm