What are some of the questions that the board of directors should be asking? We posit that a large public company should have a compliance sub-committee of board members. The list of 20 questions below reflects the oversight role of directors that includes asking senior management and themselves.
The questions are not intended to be an exact checklist, but rather a way to provide insight and stimulate discussion on the topic of compliance. The questions provide directors with a basis for critically assessing the answers they get and digging deeper as necessary.
The comments summarize current thinking on the issues and the practices of leading organizations. Although the questions apply to most medium to large organizations, the answers will vary according to the size, complexity and sophistication of each individual organization.
1. What are the compliance committee’s responsibilities and what value does it bring to the board?
2. How can the compliance committee help the board enhance its relationship with management?
3. What is the role of the compliance committee?
4. What skill sets does the compliance committee require?
5. Who should sit on the compliance committee?
6. Who should chair the compliance committee?
7. What is the compliance committee’s role in building an effective compliance program within the company?
8. How can the compliance committee assess potential members and senior leaders of the company’s compliance program?
9. How long should directors serve on the compliance committee?
10. How can the compliance committee assist directors in retiring from the board?
11. How can the compliance committee assist in director development?
12. How can the compliance committee help the board chair sharpen the board’s overall performance focus?
13. What is the compliance committee’s role in board evaluation and feedback?
14. What should the compliance committee do if a director is not performing or not interacting effectively with other directors?
15. Should the compliance committee have a role in chair succession?
16. How can the compliance committee help the board keep its mandates, policies and practices up-to-date?
17. How can the compliance committee enhance the board’s relationship with institutional shareholders and other stakeholders?
18. What is the compliance committee’s role in CCO succession?
19. What role can the compliance committee play in preparing for a crisis, such as the discovery of a sign of a significant compliance violation?
20. How can the compliance committee help the board in deciding CCO pay and bonus?
We hope these questions may lead to further discussions and debate on the role of the board in a company’s overall compliance program. We invite any reader to comment on these and add their own questions which may lead to further dialogue and inquiry for a board or compliance committee.
This publication contains general information only and is based on the experiences and research of the author. The author is not, by means of this publication, rendering business, legal advice, or other professional advice or services. This publication is not a substitute for such legal advice or services, nor should it be used as a basis for any decision or action that may affect your business. Before making any decision or taking any action that may affect your business, you should consult a qualified legal advisor. The author, his affiliates, and related entities shall not be responsible for any loss sustained by any person or entity that relies on this publication. The Author gives his permission to link, post, distribute, or reference this article for any lawful purpose, provided attribution is made to the author. The author can be reached at firstname.lastname@example.org. © Thomas R. Fox, 2011
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Thomas Fox has practiced law in Houston for 25 years. He is now assisting companies with FCPA compliance, risk management and international transactions. He was most recently the General Counsel at Drilling Controls, Inc., a worldwide oilfield manufacturing and service company. He was previously Division Counsel with Halliburton Energy Services, Inc. where he supported Halliburton’s software division and its downhole division, which included the logging, directional drilling and drill bit business units. Tom attended undergraduate school at the University of Texas, graduate school at Michigan State University and law school at the University of Michigan. Tom writes and speaks nationally and internationally on a wide variety of topics, ranging from FCPA compliance, indemnities and other forms of risk management for a worldwide energy practice, tax issues faced by multi-national US companies, insurance coverage issues and protection of trade secrets. Thomas Fox can be contacted via email at email@example.com or through his website www.tfoxlaw.com. Follow this link to see all of his articles.